Stripe payouts in your books

Stripe does not send each payment to your bank on its own. It adds up a few days of payments, takes off its fees and any refunds, and sends one payout. AutoDealer.io keeps the two sides apart so your books match your bank:

1. A payment you take through Stripe goes to Stripe Clearing, net of Stripe's fee (the fee goes to Merchant Processing Fees).
2. A payout moves that money from Stripe Clearing to your bank in one entry, dated the day it reaches your bank. The bank line then matches it as it is.

The Payouts tabCopy Anchor Link

Payments, Payouts lists every payout from your Stripe account: the day it reaches your bank, the amount and where it stands (Pending, On its way, Paid out, Failed, Cancelled). Click an automatic payout to see every payment, refund and fee it carries, each linked to its deal, loan or invoice. A manual payout has no lines: you book it with Book it (below).

Payouts arrive by themselves. Sync with Stripe reads your last 30 payouts again, for example right after you connect.

What you match by handCopy Anchor Link

A payout's entry covers the payments taken in AutoDealer.io. A payout can also carry:

• Money not taken in this app, like a sale you rang up in the Stripe Dashboard.
• Payments booked to cash before the switch, taken before your books started using Stripe Clearing.

The payout shows these under To match by hand. When the bank line arrives in Books, match the rest there.

Book a manual payoutCopy Anchor Link

Stripe lists the payments inside a payout only for automatic payouts, which are the default. A manual or instant payout you start yourself in Stripe has no lines here, so it does not book itself. Once it is paid out, open it and choose Book it:

1. Enter how much of it came from payments taken in AutoDealer.io. That is usually all of it, so the box starts at the full payout. If none of it did, for example it was all sales you rang up in the Stripe Dashboard, enter 0.00: the payout counts as booked and all of it shows under To match by hand.
2. For an instant payout, enter its fee under Instant payout fee. Stripe charges a fee on each instant payout and takes it from your Stripe balance on top of what reaches your bank, so the fee is not on the bank line. Look it up in your Stripe Dashboard. Leave the box empty for a payout with no fee.
3. Choose Book it. The amount moves from Stripe Clearing to your bank and the fee to Merchant Processing Fees, in one entry dated the day the payout arrives.
4. If part of the payout was money not taken in this app, match that part from the bank line in Books.

A payout is booked once. To change it afterwards, add an entry in Books. A payout from before the switch to Stripe Clearing has no Book it button: match it in Books as before. The AI assistant can prepare the same booking as a card for you to approve.

Keeping payouts automatic saves this step.

FAQCopy Anchor Link

Why does Stripe Clearing have a balance?Copy Anchor Link

That is money Stripe holds for you that has not been paid out yet, usually the last few days of payments. It goes down each time a payout moves it to your bank. A bank payment still clearing is not in it yet: it is booked when it clears.

A payout failed. What happens?Copy Anchor Link

The money goes back to your Stripe balance and its entry comes out of your books. Stripe pays it out again later, and that payout shows the returned amount under To match by hand.

Do I need to do anything when a payout arrives?Copy Anchor Link

For an automatic payout, no. Its entry is booked when Stripe pays it out, and only the part shown under To match by hand needs you, in Books. A manual or instant payout does not book itself: open it and choose Book it, as above.