Official state forms
Choose the official state title and registration PDFs a deal needs, then download them filled and flattened from the Review & print step. 22 states today.
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Official state forms are the real, fillable government PDFs for a sale: title applications, registration forms, bills of sale and the like. AutoDealer.io fills them with your deal data, flattens them, and hands you a ready-to-print PDF.
Which states are supported
Official forms are available for deals issued in these 22 states:
California, Colorado, Delaware, Florida, Georgia, Idaho, Indiana, Kentucky, Maryland, Michigan, Minnesota, Missouri, Montana, New Jersey, Oklahoma, South Carolina, Utah, Vermont, Washington, West Virginia, Wisconsin and Wyoming.
A deal shows the forms for its issuing state only. For a state not on the list, the group says no fillable forms are mapped yet; use your state's own forms for now. More states are added over time.
Choose the forms for a deal
- Open the deal and go to the Paperwork step.
- In the Forms for this deal card, find the Official state forms group, named with the deal's state (for example Official state forms · California). Each row shows the form code in monospace and the form's name.
- Tick the forms this deal needs and click Save selection.
Forms tagged deal type apply to this deal's type, and they start out ticked on a deal whose choice was never saved. See Generate the closing paperwork for the rest of the card.
Download a filled state form
- Go to the deal's Review & print step (step 5 of the wizard).
- In the Documents to print & download card, find the Official state forms group. The forms you chose on the Paperwork step are ticked.
- Click View on a form's row to open it in your browser. It is filled from the deal's current data, and nothing is saved.
- Click Download to save the PDF to your computer. It also saves an exact copy of that PDF on the deal, or hands back the copy already saved when the form would print exactly the same (see Saved copies).
Get several as one PDF
At the bottom of Documents to print & download, View N as one PDF and Download as one PDF combine every ticked official state form into a single file, in the order the checklist lists them.
You can also tick forms across the groups and click Print / download selected. The Closing package view lists the ticked state forms under Official state forms (filled PDFs), each with View and Download, next to the HTML closing forms for one browser print.
View and View N as one PDF fill the forms from the deal's current data every time and save nothing, so after you edit the deal they show the new figures. Download and Download as one PDF fill them the same way and also save an exact copy of the file on the deal, unless the copy saved last time is already exactly the same.
Saved copies
A download leaves an exact copy of the PDF in the deal's Documents, marked Generated copy. Download the same form, or the same set as one PDF, again with nothing changed since the last copy of that file was saved, and you get that copy back instead of a second one. Once anything on it changes, the next download saves a new copy and the earlier ones are kept, so you can reprint exactly what was prepared on a given day, even after the deal has changed.
- Find the copies in the Documents card on the deal's Paperwork step, or under Saved documents in Documents to print & download on Review & print. Each shows the date and time it was saved.
- Click Download on a copy to get that exact file again.
A saved copy holds the buyer's details as the form printed them, so treat it like any other customer document. It is the unsigned form as prepared, not proof that anything was signed or filed. An owner or admin manager can delete a copy you don't need from the deal's Documents card.
Why a form isn't showing
A state form only appears in the list when all of these are true:
- The deal's issuing state is one of the supported states.
- The form is active in the platform catalog.
- The platform has the form's blank PDF and field map.
If you see "No fillable ... forms are mapped yet," the platform has no mapped forms for the deal's issuing state. That is set on the platform side under Admin → State documents, not something you can change from the dealer app.
If the group says to set the dealership's title issuing state under Settings, this deal has no issuing state. Set the default under Settings → Deal defaults → Default issuing state. The issuing state is stamped when a deal is created, so set the default first; new deals inherit it.
Set your issuing state
- Go to Settings → Deal defaults.
- Under Title issuing state, set Default issuing state. (Leave it on "Auto (primary location)" to inherit from your primary location's state.)
- New deals inherit this state. The issuing state drives which state's documents and fees apply.
You can only pick a state you have a location in. If your state isn't an option, add a location with an address in that state under Settings → Locations first.
FAQ
What states are supported?
California, Colorado, Delaware, Florida, Georgia, Idaho, Indiana, Kentucky, Maryland, Michigan, Minnesota, Missouri, Montana, New Jersey, Oklahoma, South Carolina, Utah, Vermont, Washington, West Virginia, Wisconsin and Wyoming. More are added over time.
Does AutoDealer.io file these forms with the DMV for me?
No. AutoDealer.io fills and downloads the PDFs so you can print and submit them yourself. There is no live DMV/electronic filing here; title submission elsewhere in the app (the title work panel) is status-tracking only.
Are the downloaded forms editable?
No. The PDF is flattened after it's filled, so the values are baked in for clean printing. To change a value, fix it on the deal and download the form again. The earlier copy stays in the deal's Documents until an owner or admin manager deletes it.
Why is a form missing values or showing blanks?
A field only fills if the deal has that value resolved. Make sure the deal's money fields, buyer details, vehicle, and trade-in are complete, then download again. Some boxes are never filled by design, and the Details your forms ask for card on the Paperwork step holds a few values a deal does not otherwise have, such as the plate.
Can I choose a different issuing state per deal?
No. The issuing state is set when the deal is created, based on your Default issuing state in Deal defaults. There's no per-deal override in the deal.
Who can download these forms?
Owners, admin managers and salespeople. A download saves a copy on the deal, so it is limited to the roles that work deals. An accounting user doesn't get the Download buttons beside the forms, and the server refuses them too. They can still open a form with View, which shows it filled in the browser's own PDF viewer, and the browser can print or save it from there. Nothing they open that way is saved on the deal. They can also download a copy someone else already saved, from the deal's Documents. It's available on every plan.
Does viewing a form save anything?
No. View and View N as one PDF open the form filled from the deal and save nothing. Only Download and Download as one PDF save a copy.