Add a vehicle
Decode the VIN to auto-fill specs, add a unique stock number, price, and photos, then publish the car to your storefront and marketplace feeds.
Adding a vehicle is where everything starts. It feeds your storefront, your marketplace feeds, and your deals.
Add the vehicle
- Go to Inventory and click Add vehicle.
- Enter the VIN and decode it. This auto-fills engine, transmission, drivetrain, fuel, cylinders, and doors. You can still edit any field by hand. On a phone, tap Scan VIN and photograph the label on the driver's door jamb (or the plate at the bottom of the windshield): the VIN is read off the photo and decoded for you. Most door-jamb labels carry the VIN as a barcode too; when the photo shows it, the barcode is read first, which is exact and uses none of your AI allowance. A VIN that doesn't pass its check digit is never filled in; retake the photo or type it.
- Add a stock number (must be unique in your inventory) and the year/make/model if not already filled.
- Set the price and record your acquisition cost and source (costs stay private - they never appear on your public site).
- If you have more than one lot, pick the Location where the car is parked (it starts on your primary lot). The vehicle's page in your dashboard shows it under Details, and its page on your website names that lot, gives its address with Get directions, and its Call and Text buttons dial that lot's number.
- Check the Acquired on date. It defaults to today, but if you're entering last week's auction run, set the real date: days-in-stock, aging reports and the QuickBooks export all key off it. Future dates are refused. You can correct it later from the vehicle's Edit page.
- Save. You're taken to the photo step.
Add photos
- Upload photos - they go straight to our image CDN, so large files are fine.
- Tag and reorder them; the first photo becomes the listing photo.
- Rotate any sideways shots in place if needed.
Want a description fast? Use the AI: generate button to have the AI write a listing from the specs and options, then tweak it.
Publish it
When the car is ready, set its status to Available (or add a listing badge like Coming soon) to show it on your storefront and include it in marketplace feeds.
If you hit "Your plan includes N vehicles. Upgrade to add more inventory," you're at your plan's vehicle cap. Deleting a vehicle frees a slot; a sold car still counts until it's removed. Upgrade under Settings → Billing to raise the limit.
FAQ
The VIN decode didn't fill everything in.
Decoding covers the common drivetrain/engine fields; trim-specific options and condition are yours to add. Just fill the blanks manually - nothing is locked.
Can I add a car without a VIN?
No. A VIN is always required to create a vehicle. It's what populates the specs via decode, and it's also what makes marketplace feeds and vehicle-history buttons (Carfax/AutoCheck) work. You can edit decoded fields manually, but the VIN itself is mandatory.
Do my costs ever show publicly?
No. Acquisition cost, recon costs, and floor-plan details are internal only and are never included in your storefront or any feed.
Saving says "Location not found."
The lot you picked was removed after you opened the form. Reload the page and pick one of the lots you still have. We don't move the car to your primary lot on our own, so it never ends up somewhere you didn't choose.