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DMV title software that tracks every title to the finish line
When a deal is marked sold, its title work opens with a due date 30 days out, and each title moves from Not started to Completed with its own history. The paperwork fills from the deal, your state’s official forms too in the 22 states that have them, and you file the way you do today, then record it.
Who does what
Title work starts itself. You file and record each step.
Opens the title on sale
Marking a deal sold opens its title work, linked to the deal and due 30 days after the sale. Unwinding the deal cancels it.
System · alwaysFills the paperwork
One click fills the title worksheet from the deal. In the 22 states with official forms, those fill from the same values, ready to print.
System · on your clickKeeps it in view
Overdue titles and titles stuck at a step come up in the morning alerts for owners and managers. Ask why a title is stuck and the assistant reads the record and proposes the next step.
AI · you approveDoes not file
Submitted to state is a status you record after you file through your usual channel. Nothing goes to the DMV from here.
Boundary · you file
What you get
Title tracking software for dealers that starts itself when a car sells
A sold deal opens its title work with a due date 30 days after the sale. From there the title moves through App prepared, Submitted to state, Received, Sent to lienholder and Completed, and each step lands in its event history. It is car title software for the work after the sale, with the buyer, the car, the lienholder and the paperwork one click away on the deal.
Start from the sale
Title work opens when the deal is marked sold, so nobody opens a ticket or keeps a spreadsheet. Backdate the sale and the 30 days count from the real sale date.
Prepare with the deal details
Create the title worksheet from the deal in one click. In the 22 states with official forms, such as Florida’s HSMV forms, those fill from the same buyer, vehicle and deal information.
Follow the outstanding work
See which titles are due soon or overdue, which were kicked back and why, and the next step on each one.
See it in action
English audio · English and Spanish captions
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Read the transcript
English transcript
Title work is the follow through that supports the transfer of vehicle ownership. It involves paperwork, deadlines, submissions, and status updates, with a record that helps the team follow the process after the sale.
A completed sale starts the title workflow. AutoDealer creates a title work record when the sale is completed, keeping the follow through connected to the deal so your team can see what remains outstanding.
Start with the title work queue to review current status and deadlines. Aging helps identify the records that have been waiting longest, while the related deal gives each item its context. Open a record to understand where the process stands before making the next update.
The record follows supported stages, including rejected submissions and resubmissions. Keeping that history together helps the team understand the last step and the next one, without relying on separate notes or someone recalling the latest handoff.
Title paperwork can be filled from the deal, with official forms for supported states and other available options. Check the issuing state and completed information. Your team handles DMV submission; the record supports that handoff.
The AI title runner can summarize outstanding work and propose supported status updates. Review the record and approve changes; your team handles DMV submission.
The details
A title has a story, not just a status.
From Received to Sent to lienholder to Completed
The buttons on a title follow its status, so only the steps the workflow allows from where it stands are offered. Mark received asks for the title number and, if you give one, the issuing state. From Received you can send the title to the lienholder first or complete it.
- Completed and Cancelled are final. Neither one reopens.
- Anyone signed in can move a title forward, whatever their role.
- Every step is in the event history with its time. Who took it is in the audit log.
Kicked back by the state: record the reason and the resubmission
Mark kicked back will not go through without a reason, and the reason shows on the title. Resubmit puts it back at Submitted to state. The kick-back, its reason and the resubmission stay in the same event history.
- Resubmit clears the reason from the title. It stays on the kick-back in the history.
- With the kick-back trigger on, the assistant reads the reason and proposes one correction task, and the card waits for approval.
Ask the AI which titles are overdue or stuck
Ask how titles are looking, or why one is stuck, and the assistant reads the records and names what is overdue, due soon, stuck or kicked back. It proposes the next step as a card for a person to approve, unless the owner’s Autopilot setting covers that step. Completing or cancelling a title always waits for a person.
- Stuck means past the step’s own limit: a week not started, five days prepared, three weeks at the state, five days kicked back, a week received, two weeks at the lienholder.
- Overdue and stuck titles come up in the morning alerts for owners and managers. Proactive AI Briefings
Day to day
See which titles are due soon and which are overdue
Each title carries an Aging badge worked out from its Due by date: On track, Due soon within 7 days, or Overdue. The Title work list sorts the work into tabs, so an overdue title cannot hide in a long list.
- Tabs for Overdue, Due soon, On track, No due date and Completed, each with a count.
- A status filter and a customer search.
- Completed and cancelled titles drop out of the active aging view.
Dealer title work, managed from the deal or from one list
The deal’s Review & print step shows the same title work panel as the Title work page: the status, the details, the next steps and the event history, beside the Title application card. Work a title from either place.
- One title work record per deal, whatever the deal type.
- Unwinding a sold deal cancels its title work, so it does not age into a false Overdue.
- Reports, Financial shows open titles, overdue titles and the average days to complete, for owners, managers and accounting.
Paperwork
A title application worksheet, filled from the deal
Create title application, on the deal’s Review & print step, fills the title and registration worksheet from the deal: owner and co-owner, vehicle and VIN, odometer, lienholder and sale. If the title was Not started, it moves to App prepared at the same time.
- It is a worksheet to copy onto your state’s form, not the form itself.
- Each one is kept as a dated copy you can reprint. Regenerating adds a new one and keeps the old.
- Owners, admin managers and salespeople can create it.
Official state forms in 22 states, filled from the deal
Tick the forms a deal needs on the Paperwork step. On Review & print, the Documents to print & download card lists them under Official state forms with the deal’s state, for example Official state forms · Florida. Each has View and Download, and Download as one PDF puts the ones you check in a single file. Text fields fill from the deal.
- California, Colorado, Delaware, Florida, Georgia, Idaho, Indiana, Kentucky, Maryland, Michigan, Minnesota, Missouri, Montana, New Jersey, Oklahoma, South Carolina, Utah, Vermont, Washington, West Virginia, Wisconsin and Wyoming.
- In Florida that is HSMV 82040 and eight more, among them the 82993 odometer disclosure, the 82139 notice of lien and the 82053 power of attorney.
- Checkboxes, radio buttons and split digit boxes, such as odometer digits, are left for you to fill by hand. Review every form before you file.
In any other state: upload your state’s title form and map it once
Under Forms, an owner or admin manager uploads your state’s fillable PDF and maps each field to a deal value once. From then on it fills from every deal and is listed under Your PDF forms on the deal’s Documents to print & download card.
- Only deal values on an approved list can be mapped, so a cost never prints on a customer’s form.
- Official state forms are supplied for 22 states today, and a deal shows the forms of its issuing state only.
Official state forms cover 22 states today; elsewhere you use the worksheet or a fillable PDF you upload. The worksheet is not a state form. Submitted to state records progress only: AutoDealer.io does not file, e-file or send paperwork to the DMV, and it has no electronic lien and title connection.
In plain words
What this DMV title software does, and what it does not
What it does
- Opens title work on every sold deal, due 30 days after the sale
- Moves each title through App prepared, Submitted to state, Received, Sent to lienholder and Completed
- Records a kick-back with its reason, and the resubmission
- Shows which titles are on track, due soon or overdue, and cancels title work when a deal is unwound
- Fills the title worksheet from the deal, and the official state forms in 22 states, Florida’s HSMV forms among them
- Fills a PDF form you upload yourself, in any state
- Keeps an event history for every title and records the title number when it comes back
What it does not do
- File, e-file or send anything to the DMV. Submitted to state records that you filed.
- Connect to an EVR provider or an electronic lien and title system, or run NMVTIS checks
- Supply official state forms outside the 22 states covered today
- Handle registration, plates or temp tags as a workflow of its own
- Tick checkboxes or fill split digit boxes, such as odometer digits, on the official state forms. You complete those by hand.
Questions
DMV title software FAQ
Does it file titles with the DMV electronically (EVR, electronic title and registration)?
No, and it is the first thing to know. Submit to state is status tracking only: it records that you filed, so the title moves to its next step. It does not file with the DMV, connect to an EVR provider or an electronic lien and title system, or run NMVTIS inquiries. You still file the way you do today, through your portal, the mail, a title clerk or a filing service, and the title work keeps the paperwork ready and the status honest.
How to prepare and submit a title applicationWhat is the difference between title tracking software and titling software that files with the state?
Titling software that files sends the title and registration to the state for you, and each state decides who may file with it electronically. Title tracking software keeps the work in order on your side: a record for each sale, a due date, the paperwork prepared from the deal, and each step recorded as you take it. AutoDealer.io is title tracking software. If you use an EVR provider or a filing service, keep it, and track the title here.
Compare title and registration softwareWhich states are supported, and can I use my own state’s title form in other states?
Official state forms fill from the deal in 22 states: California, Colorado, Delaware, Florida, Georgia, Idaho, Indiana, Kentucky, Maryland, Michigan, Minnesota, Missouri, Montana, New Jersey, Oklahoma, South Carolina, Utah, Vermont, Washington, West Virginia, Wisconsin and Wyoming. A deal shows the forms of its issuing state. In every other state the title worksheet fills from the deal and prints, and an owner or admin manager can upload your state’s own fillable PDF under Forms and map its fields once, so it fills from every deal. Every state gets the full tracking and the due date.
Official state formsCan it fill out Florida’s HSMV 82040 from the deal, and how accurate is the fill?
Yes. On a Florida deal, HSMV 82040 and eight more official forms fill from the deal, among them the odometer disclosure, the notice of lien and the power of attorney. The other 21 states with official forms work the same way. The field maps are cautious on purpose: text fields only, checked against the field names on each official PDF. Checkboxes, radio buttons and split digit boxes, such as odometer digits, are left for you to fill by hand, so nothing is ticked wrong. Review every form before you file it.
How long does a dealer have to transfer a title, and how does the 30-day due date work?
Each state sets its own deadline, so check yours. Here a title starts out due 30 days after the sale date, the Florida default. If your state gives you a different deadline, change the date with Edit due date on the title’s page: the title keeps its status, and the change is listed in its event history. The Aging badge reads On track, Due soon within 7 days, or Overdue. If you backdate a sale, the 30 days count from the real sale date, so a sale backdated far enough shows as overdue at once.
How the sale date sets the title clockHow does title work get created, and who on my team can work on it?
You do not start it. It is created in the same step that marks a deal sold, with its 30-day due date, and a deal has only one. If the deal is unwound later, its title work is cancelled so it does not sit in your list as a false overdue. Anyone signed in can move a title through its statuses, and owners, admin managers and salespeople can create the title application. Title tracking is on every plan.
How title work worksWhat happens when the state kicks a title back?
Click Mark kicked back and type the reason; it will not go through without one, and the reason shows on the title. Fix what the state asked for, then click Resubmit to put the title back at Submitted to state. The kick-back, its reason and the resubmission stay in the event history. If the owner has turned on the kick-back trigger, the assistant reads the reason and proposes one correction task for the person handling titles, and the card waits for approval.
How to track a title to completionDoes it handle registration, plates, temp tags or an electronic lien?
No. The scope is title work: preparing the title application, tracking it through the state, and recording the title number and issuing state when it comes back. There is no registration, plate or temp tag workflow, and no electronic lien and title connection. Sent to lienholder is a status you record after you send the title yourself.
Can the AI assistant chase titles for me?
It keeps the list honest and prepares the next step. Ask how titles are looking, or what to fix on a title the state kicked back, and it reads the titles, names what is overdue or stuck, and puts one card in front of you to approve, such as marking a title submitted or recording the title number. It does not contact the DMV or your customer.
See the AI assistantWorks with
All 16 features
- Buyer’s guideBest dealer title and registration softwareEVR filers, title service bureaus and DMS tracking tools compared, with the states each one covers.
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