Used-car inventory software from purchase to sale

Both. It is used car lot inventory software for independent dealers, and it is one part of AutoDealer.io, a dealer management system. The same cars carry through to your website, your leads, your deals, your title work and your books. A spreadsheet can list your cars, but it cannot keep each car’s costs, photos, status and history together, or put a car on your website when you publish it.

Yes, all three. Type or paste a VIN and it decodes from NHTSA’s vPIC database to the year, make, model, engine and drivetrain, where NHTSA has them. On a phone, Scan VIN reads the label on the door jamb; when the photo shows the label’s barcode, the barcode is read first and uses no AI allowance. Add from photos takes up to 60 photos of one car and reads the VIN off the label or the title and the mileage off the odometer. You check what was read before you add the car.

Yes. Upload the CSV or Excel (.xlsx) file your auction exports, or paste a list of VINs. The columns are matched for you and can be adjusted, you review every row before anything is added, and duplicates are caught by VIN and stock number. When a file splits the cost into a sale price, a buy fee and other charges, the parts are added up for you. In a workbook with several tabs, the first one is imported, and an old .xls file or one with a password needs saving as .xlsx or CSV first.

Enter the acquisition cost when you add the car, or tick Later until the invoice comes. Log everything after it on the car’s Costs card, in eight categories from recon to transport and fees, each with a vendor, an invoice number and the dates it was incurred and paid. The car’s page adds it up to Total invested and shows the projected margin at your asking price. Owners, admin managers and accounting always see cost. Salespeople see it only if the owner turns that on under Settings, Team, and anyone on the team can still record a cost.

Each car’s Price card suggests a price and a range: from the retail book value when one is recorded, or from your cost plus a target margin when not, less a little once the car passes 30 days on the lot. It is a formula over that one car, not a market reading, and you set the asking price. Black Book, yes, with your own Black Book API subscription: an owner or admin manager connects it under Settings, Integrations, and Refresh from Black Book pulls the car’s wholesale and retail values for its VIN and mileage. There is no Kelley Blue Book or MMR connection, and you can always type a book value in by hand.

Each car’s pricing card shows its days on the lot, counted from the day you acquired it. Reports, on the Inventory tab, shows the average days on lot and splits your stock into 0 to 30, 30 to 60, 60 to 90 and 90 or more days, and the dashboard’s Needs attention list names cars past 90 days. Owners and admin managers can also get an alert from the assistant when a car reaches 60 days, and again at 90.

It writes a draft. Write with AI on the car’s Edit form writes a short paragraph in a professional, casual or enthusiastic tone from the facts saved on the car: year, make, model, trim, body style, colors, mileage, asking price, its specs and the features you ticked. Type highlights to steer it. It does not read the photos, and it is told never to invent history, owner counts, warranties or features. Use the draft, edit it and click Save changes; nothing on the car changes before that. Each draft counts toward your monthly AI allowance.

Yes. Saving a change to a published car, or changing its status, refreshes your website, so shoppers see the price and the details you saved. When you mark the deal sold, the car’s page comes down by default. You can choose instead to keep it up, marked Sold with no price, for the number of days set in your website settings. By default a sold car also leaves your inventory feeds the next time each one is fetched.

It is paid software with a free trial: 14 days on the plan you pick, and nothing is charged until the trial ends. None of the inventory tools on this page is kept for a higher plan. Plans differ in how many cars you can keep in stock at once, how many rows one auction import can bring in, and the monthly AI allowance that reading photos and writing descriptions use. The pricing page shows the current limits. A car stops counting once it is sold, wholesaled or disposed.