Vehicle reconditioning software to get every used car to the front line, on budget

Reconditioning is the work a used car needs between purchase and the front line: mechanical, tires, glass, paint and body, a detail. It is work on a car you own, to get it ready to sell, not a customer’s repair order. Here it is part of the dealer management system, not a separate app: the work order sits on the car’s page beside its photos, costs and deals, and owners, admin managers and salespeople run it in the app they already use.

Each work order shows how many days it has been open and its ready-by date, and each vendor job shows when it went out and when it was promised back, so the job holding a car is in plain sight. Ask the assistant and it flags cars not on the front line 14 days after purchase, orders open 14 days or more, orders past their ready-by date and vendor jobs past their promised date. There is no average time-to-line report today, and the morning message to owners and managers only counts the cars in recon.

No. Opening or closing a work order never moves the car’s status: you set In recon and Available yourself from Change status on the car. Your website shows a car when you publish it and it is Available, or when it carries an advertising badge such as Coming Soon. A car can be published while its work order is still open, and the assistant points that out when you ask about recon.

Click Post cost on a finished vendor job and it becomes a cost on that car, in the category that matches the job. The cost is part of the car’s value until it sells, then moves to cost of goods sold. It posts to your books, and to QuickBooks Online too if you connected it. An unpaid bill waits in accounts payable, and a bill posted after the car sold is counted in that sale’s cost of goods.

No. In-house labor is tracked on the work order with its estimate, but it is not posted as a car cost: your team is paid through payroll, and posting the same work again would count it twice. Jobs sent to a vendor, and parts you buy, are posted as costs.

No. There is no vendor portal and no technician app. A job names who does it, a vendor from your list or in-house with the tech’s name, and your staff keep it up to date. The app does not message vendors either: you send the work, mark the job sent, and the date it is promised back stays on the job.

It is the AI part of this automotive recon software. Ask how recon is going, what is holding a car or whether a car is still worth fixing, and it reads your recon board or the one car and puts the stuck cars first. It prepares cards to add or move a job, close an order, post a bill or call a vendor as a task, and lays out fix or wholesale with the car’s own numbers. Each change is a card a person approves. The owner can let Autopilot apply some routine cards, but posting a bill is money and always waits for approval.

Shoppers never do: recon costs are not on your website or in the listing feeds, and photos tagged Recon stay private. In the app, owners, admin managers and accounting always see a car’s acquisition cost, its Costs card, Total invested and margin. Salespeople see those only when the owner switches on Salespeople see cost and profit under Settings, Team. A salesperson can still run the work order, which shows its own estimates and posted amounts.

Work orders and vendors are on every plan. The AI recon strategist is switched on for every plan today, the free trial included, and it uses your plan’s monthly AI allowance like the rest of the assistant.