Every car, from acquisition to sold
Add cars by VIN, a readable VIN-label or title photo, or a supported auction file. Review available specifications and AI description drafts, then track photos, costs, reconditioning work orders and vehicle history from purchase to sale.
- Available VIN specifications and AI description drafts to review
- Photo intake with review, studio backgrounds and a 360 view from your own shots
- Seven-stage lifecycle from acquisition to sold
- Costs, work orders, vendors, and auction sourcing per car
A car's page on the dealer's website: price, payment estimate, the 360 view and the description. Sample data.
From first lead to signed deal
Capture inquiries with their source, assign follow-ups and move ready buyers into deals. Customer history, paperwork, title work and recorded payments stay connected to the sale.
- Lead capture with source tracking and routing
- Deals pipeline from draft to sold
- Title work, lienholders, and payments together
- Full customer history at a glance
The Leads list in the dashboard, with each lead's source and status. Sample data.
Your storefront and assistants come with it
Every plan includes a mobile-friendly dealer website that shows the inventory you publish. The shopper assistant answers questions and captures inquiries. The staff assistant uses permitted records to draft work and propose changes, following your approval settings.
- Hosted dealer website (connect your own domain on Pro and Max)
- AI drafts vehicle descriptions for you to review
- Shopper chat that captures leads around the clock
- Ten staff AI skills, with access based on permissions and plan
A dealer website built with AutoDealer.io. The dealership shown is sample data.
Keep your books here, or connect QuickBooks
Keep your dealership books inside AutoDealer.io without separate accounting software. Sales, recorded payments and vehicle costs create balanced entries, with a Profit & Loss and Balance Sheet. Pro and Max add bank transaction imports through Plaid, transaction review, income and expenses. Already use QuickBooks Online? Connect it on any plan to send new USD journal entries there and keep bank review in QuickBooks.
- Sales, payments and costs post themselves as balanced entries
- Import and review bank transactions through Plaid (Pro and Max)
- Profit & Loss and Balance Sheet for management review
- In-house loans and floor plan lines tracked in the same place
The Books area's Transactions list. The rows shown are sample data.
One platform for the whole dealership
Stop stitching together five tools. The day-to-day work of running a lot lives under one login.
Inventory management
Add cars, track costs and keep vehicle details together.
Add cars by VIN, readable VIN-label or title photos, or supported auction files, then review available specifications and AI description drafts. Track prices, costs, status, notes and history from purchase to sale.
- VIN decode, one car or a pasted list
- Scan the VIN with your phone camera
- AI-written descriptions + auto specs
- Asking & internal pricing + per-car costs
- Notes and a full change history per car
- Website views and leads per car
- Faceted search & filters
- Listing badges
- CSV / auction run-list import
Photos, studio & 360
Organize listing photos, choose a studio background and build a 360 view.
Review details extracted from a readable VIN-label or title photo and an odometer image, then arrange the listing photos. Choose a studio background or assemble a 360 view from eight exterior angles you supply; AI work uses your plan allowance.
- Add a car from its photos (VIN read for you)
- Photos sorted into listing order by angle
- Studio backgrounds, including your own backdrop
- Style up to 50 cars in one run
- 360 view from your own photos
- Guided shooting on your phone
- iPhone HEIC photos accepted
- Paperwork held back and filed to Documents
- No watermarks
Recon & work orders
Assign repair jobs, follow deadlines and record preparation costs.
Open a work order for a vehicle, assign jobs to your team or vendors and record the costs. Track the budget, ready-by date and days in recon to see what needs attention before the car goes on sale.
- Work orders per car
- Jobs by vendor or in-house
- Budget, ready-by date & days in recon
- Book vendor bills as car costs
- A vendor list with contacts and types
- AI recon strategist
Floor plan
Track inventory financing, payment dates and vehicle payoff records.
Set up financing lines with providers in the directory, track vehicle payment dates and record payments. If auto-payoff is enabled, a sale records the payoff; it does not send money to the lender.
- Lines & providers
- Curtailment due-date schedule
- Curtailment tracking
- Optional payoff recording on sale
- Floor-plan aging report
Dealer website builder
Publish your inventory on a website built for shopper inquiries.
Choose a layout and colors, edit on the page and show your published inventory on a mobile-friendly website with search metadata and structured data. Hosting on an autodealer.io subdomain is included; custom domains are available on Pro and Max.
- Visual builder: edit on the page, reorder sections
- 6 layouts, 12 color palettes
- Custom domain on Pro and Max
- Financing, trade-in & reviews pages
- Saved cars with email alerts
- Payment & out-the-door estimates
- English or Spanish storefront
- Built-in SEO, sitemaps & schema.org
- AI-discovery files (llms.txt)
- Google Reviews widget
- Carfax & AutoCheck buttons
- Draft, schedule & version history
CRM & leads
Keep inquiries, customer history and follow-ups in one place.
Capture inquiries with their source and assign them to a salesperson. Keep customer history, emails, appointments and tasks together so your team can see the conversation and its next step.
- Lead pipeline & stages
- Source tracking
- Round-robin or workload lead routing
- Dealership inbox: replies land on the lead
- Email templates
- Appointment scheduling + reminders
- Test-drive requests from your website
- Customer profiles, notes & history
- Kanban task board
Deals, F&I & e-sign
Calculate the figures, prepare documents and collect signatures.
Prepare cash, financed, wholesale or in-house sales with trade-ins, taxes, fees and F&I products, then collect signatures in-store or remotely. Official state forms cover Florida; elsewhere, use standard forms or your own fillable PDFs.
- Guided deal wizard
- Trade-ins, tax & fees
- Sales tax rules for every state
- Finance terms & F&I products
- In-house e-signature (in-store or remote)
- Your own PDF forms, filled from the deal
- Official Florida HSMV forms
- Out-the-door math
Books & accounting
Keep your books in AutoDealer.io, or connect QuickBooks Online.
Manage your books without separate accounting software, with automatic entries and management reports; Pro and Max add bank imports and manual entries. If you already use QuickBooks Online, connect it to receive new USD journal entries.
- Sales, payments & costs post themselves
- Bank imports alongside your recorded transactions
- Bank connections through Plaid (Pro and Max)
- Categorize, split & merge on the row
- AI suggests categories, you record them
- Profit & Loss + Balance Sheet (management basis)
- Chart of accounts you can rename and extend
- Expenses & journal entries (Pro and Max)
- Optional QuickBooks posting of new USD journal entries
Buy Here Pay Here
Set up in-house loans and track payments, balances and collections.
Set up dealership-financed loans with payments weekly, every two weeks or monthly, then record payments, adjust due dates and track overdue balances. Borrowers can view their accounts on your website; late fees and payment reminders are optional.
- Loan origination
- Amortization schedules
- Weekly / every two weeks / monthly terms
- Payment servicing
- Move a due date or defer a payment
- Delinquency tracking
- Borrower portal on your website
- Opt-in late fees & payment reminders
Titles & DMV
Track outstanding title work, deadlines and supporting forms.
A sale opens a title-work record automatically so you can track deadlines, rejected submissions and resubmissions. Fill title paperwork from the deal, including official Florida HSMV forms; your team handles submission to the DMV.
- Title-work tracking + SLA aging
- Auto-start on sale
- Title application filled from the deal
- Official Florida HSMV forms
- Kick-back & resubmit tracking
- Issuing-state aware
Compliance, built in
Keep deal checks and supporting records together.
Run OFAC screening, work through the Red Flags identity checklist and keep FTC notices, Safeguards records and documents with an audit trail. Your team reviews potential matches and completes the required checks; these tools do not guarantee compliance.
- OFAC / SDN screening on every deal
- Red Flags ID checklist
- FTC notices
- FTC Safeguards workspace
- Full audit log
- Document storage + expiration reminders
AI assistant (salesman + operator)
Help shoppers find answers and staff prepare the next action.
The website assistant answers from published inventory and captures inquiries; the staff assistant uses permitted records, photos and documents to prepare supported actions. Review changes by default; owners can authorize eligible work with Autopilot, while restricted actions still require approval.
- Storefront salesman (24/7 lead capture)
- Staff assistant across your data
- Reads the photos and documents you send
- Propose → approve → execute
- You choose how much it does on its own
- Undo for supported changes
- Skills for leads, deals, titles, pricing, recon & more
- Scheduled routines & event triggers
- Connect the AI apps you already use
- Custom instructions + memory
- Role-gated, cost-capped & audited
Proactive AI updates & Telegram
Receive briefings and review supported actions from your phone.
Receive summaries and alerts about leads, deals, aging inventory and overdue titles, with quiet hours to hold alerts. Use Telegram for private staff AI chat, photos, PDFs and supported approval buttons; restricted actions require the dashboard.
- Morning & weekly summaries
- New-lead & deal alerts
- Aging-inventory & title scans
- AI-written, not just raw alerts
- Telegram: manage from your phone
- Send photos and PDFs from Telegram
- Approve actions with a tap
- Quiet hours
Reporting & insights
See sales performance, inventory age, lead sources and vehicle margins.
Review sales, gross profit, inventory age and value, lead conversion, floor-plan exposure and title deadlines. Key performance cards compare with the prior period, and CSV exports let you work with the figures outside AutoDealer.io.
- Sales: gross, margin & mix
- Inventory turn, days-supply & valuation
- Lead funnel & conversion
- Website forms to deals
- Financial breakdowns
- Floor-plan exposure
- Title SLA
- Date-range compare
- CSV exports
Security & control
Set staff access, protect sensitive information and track changes.
Keep dealership data isolated and sensitive fields encrypted, with staff access through defined roles. Use multi-factor authentication or Google sign-in and review changes in the audit log.
- Per-dealer data isolation
- PII encryption
- Multi-factor authentication
- Sign in with Google
- Roles: owner / manager / sales / accounting
- You decide whether salespeople see car costs
- Full audit log
- Multi-location
What AutoDealer.io does, and what it doesn't
What it does
- Runs inventory from purchase to sold: VIN decode, photos, costs, recon and pricing
- Builds and hosts your dealer website, with shopper chat and lead forms
- Works leads, appointments and email in a built-in CRM
- Desks deals, e-signs the paperwork and tracks the title
- Keeps the books, services in-house loans and tracks your floor plan
- Gives your team AI help using permitted records and your approval settings
What it does not do
- Run a franchise store's parts and service departments. It is built for independent used-car lots.
- File titles or registrations with the DMV electronically.
- Submit credit applications to lenders, or pull credit reports.
- Process payments or move money. Bank connections are read only.
- Text or call your customers from the app.
- Replace your accountant. The statements are management basis, not audited GAAP.
Dealer management system FAQ
Common questions about running your dealership on AutoDealer.io.
What is a dealer management system (DMS)?
A dealer management system is the software a dealership uses for daily operations: inventory, customers and leads, deals and paperwork, accounting, and reporting. AutoDealer.io brings those workflows together for independent dealers, with a public website and AI assistants included.
Is dealer management software the same as car dealer software or a DMS?
Yes. A dealer management system, or DMS, brings a dealership’s daily records and workflows together. AutoDealer.io connects vehicle inventory, customer follow-up, sales, documents, accounting and a dealer website for independent used-car dealers.
Who is AutoDealer.io for?
Used-car dealers who want to run their dealership from one login instead of paying for and connecting several separate tools.
Does it replace my separate website and CRM?
Yes. Your inventory, CRM/leads, deals, documents, reporting, and a fast, SEO-ready website all live in one platform, so the same vehicle and customer data flows through every step.
Can I import my existing inventory?
Yes. Add vehicles manually, paste VINs, use photo intake, or import a CSV or supported auction file. VIN decoding supplies available specifications, and AI can draft listing descriptions. Review the details and choose which vehicles to publish.
How much does it cost?
Plans are simple and month-to-month, managed entirely in-app, and every plan starts with a 14-day free trial. See the pricing page for current plans.
Can I cancel anytime?
Yes. Plans are month-to-month and you can change or cancel your subscription whenever you need to.
Does it do my accounting?
Yes. Keep your books inside AutoDealer.io without separate accounting software, or connect QuickBooks Online if you already use it. Sales, recorded payments, vehicle costs and floor-plan activity create balanced entries on every plan. Pro and Max add bank transaction imports through a read-only Plaid connection, income and expenses, and journal entries. Review your chart of accounts, Profit & Loss and Balance Sheet here. The optional QuickBooks connection is available on any plan and sends new USD journal entries to a company with USD as its home currency; bank review stays in QuickBooks. Your accountant still reviews the books and handles taxes.
Does it work on my phone?
Yes. The dashboard runs in your phone’s browser and can be added to your home screen. You can photograph a VIN label and capture vehicle photos with a guide. Telegram supports private staff AI chat, photos, PDFs and approval buttons for eligible actions. Restricted actions, such as recording payments, require dashboard approval.
Explore the platform
Dealer website builder
Hosted, SEO-ready dealer websites with your inventory
Learn moreAI dealer assistants
Shopper chat + a staff assistant with ten skills; you set how much it does on its own
Learn moreDealer inventory software
VIN decode, cars added from photos, studio + 360, costs, AI listings + marketplace feeds
Learn moreAuto dealer CRM
Leads with source tracking, deals, customers, and follow-up
Learn moreBuy here pay here software
In-house loan servicing for BHPH dealers
Learn moreF&I & desking software
Desk deals to OTD, F&I products, e-sign + auto-filled forms
Learn moreDealer compliance software
OFAC screening, Red Flags ID checks, FTC notices & audit log on every deal
Learn moreDMV & title software
Title work auto-starts on sale, ages against its SLA, forms auto-filled
Learn moreFloor plan management software
Lines & lenders, curtailment due dates, payoffs & floor-plan aging
Learn moreVehicle reconditioning software
Work orders per car, vendors and bills, budgets and ready-by dates, and recon in your gross
Learn moreAI car photo editor
Add a car from its photos, studio backgrounds and a 360 view from your own shots
Learn moreDealer accounting software
Sales, payments and car costs post themselves; bank review, P&L, balance sheet and QuickBooks Online
Learn moreDealership reporting software
Gross, turn, lead funnel and title SLA on five tabs, with the Books area posting to QuickBooks Online
Learn moreData security
Per-dealer DB isolation, encrypted PII, MFA, roles & a full audit log
Learn moreRun your whole dealership from one place
Start your free trial today. Your website and AI assistants are included. No setup fees, cancel anytime.